9 Essential Apps for Globe Trekking Event Producers

Are you an Event Professional? A Producer? A Planner? The VP of Corporate Meetings? Well then, you’re likely planning a customer meeting, a sales conference, a launch, an awards gala, or some other program somewhere near or perhaps very far. Even if you consider yourself a bit old school, and like to take notes on paper in a bound notebook, chances are, you carry a device. Here then is a list of some apps that I find are my best digital friends whether I’m headed to a site visit in Soho or on a multi day event in Singapore.   

1.Google Keep (Free) – I’ve been an Evernote user for the past several years, but when I stumbled upon Google Keep, I decided it was a “keeper.”  It is fast, easy to use, and integrates into our company workflow quite nicely. I love it for site survey note taking, maintaining a to-do list or snapping off some photos to easily incorporate into a note.  Since our company is on the Google platform (Drive) it’s very easy to share and add collaborators to the notes taken in Google Keep.

2. Tripcase (Free) – Alongside your preferred airline app, Tripcase wraps up all the details of your trip in a beautiful layout. There’s gate information, which is updated in a very timely manner, airport map, lounge availability, inflight entertainment choices, weather, and most useful, alternate flights for your booked route.

3. World Clock from timeanddate.com (Free) -This one is useful when you are working across multiple timezones.  Let’s say for example you’re scheduling a Skype with vendors and clients in Singapore, Tokyo, New York and Dubai. Just plug in the cities and on one screen you see a display of the local times in each zone.

4. XE currency (Free) – I love this app for budgeting and expense reporting.  Choose any currency and you see the conversion rates all on one screen.  It also works well for shopping!

5. Units Plus ($2.99) – This one also does currency conversion, but I use it mostly for area measures, length and power measurements when working with our technical and stage design folks around the globe.  Need to order a piece of soft goods in Croatia? Enter the lineal measurement in feet and convey it to your vendor in meters. It provides a colorful user friendly interface with lots of data options.

6. What’s App (Free) – This is our go-to for team messaging anywhere in the world.  You can establish groups for messaging the client team exclusively, the production and tech teams, as well as local partners.

7. NOAA radar pro ($1.99) – As event producers and planners, it’s typical for there to be one or more events taking place outdoors.  Having an accurate source for weather information is essential to the decision making process.  And while there are dozens of weather apps (and everyone has their favorite), I’ve found this app to be more reliable than many others.

8. FaceTime or Skype (Free) – When the day is done, love these ones for chatting with my wife and kids.

9. Fitbit (Free)  – The event life is a wonderful one – truly.  One day you may be on your feet putting in 25k steps running around a convention center, the next day you may be seated behind a computer for 14 hours.  Fitbit (or your preferred fitness tracker app) helps on those ‘office’ days by prompting me to get on the move, even if just for a few minutes.

There are so many useful apps out there, but these are just a few of my favorites.  2017 is bound to take us on some new adventures and these tools will be right there in my pocket.  To see what Legend Productions is up to, check out our website at legendproductionsinc.com.  

Our Gratitude… and Happy Holidays

Top Left: Successful conference in Bali, Indonesia this August.; Top Center: Backstage post show at Alice Tully Hall in October.; Top Right: This March, wrapping a shoot in NYC.; Bottom Left: Celebrating a great conference in Croatia this October.; Bottom Right: Our talented crew in Singapore this June.

Legend is a big believer in saying thank you and acknowledging every single person that contributes to our clients’ success. We especially love this time of year because, for a brief moment in the calendar, things quiet down for the holidays. For those of us that produce conferences, meetings, fundraisers, award shows, and corporate videos, the holidays represent a slight pause in the schedule.  A welcome few weeks to be with friends and family gives us pause to reflect on the year that was, and the new beginning that lies ahead in 2017.  

More importantly, I’d like to use this time and space to give thanks to so many people that are part of this wonderful Legendary life.   First and foremost, we want thank the many individuals that make up our team… our staff, our freelancers that are family to us, our crews, partners, and subcontractors.  This is a special group of professionals – tireless in their efforts to please our clients and their audiences, passionate about what they do, and the most excellent in their crafts.  We could not serve our clients as well as we do without the love we have for one another.

I’d like to thank the families and significant others of our our employees and freelancers.  Anyone in the event or video production business will acknowledge that it’s an extraordinary physical and mental commitment to projects – whether a one night event in midtown Manhattan, or a ten day offsite in Dubai. The time spent planning, detailing, designing, creating, emailing, editing and producing oftentimes means sacrifice.  We appreciate that sacrifice.

Last, but not least, I want to thank our clients.  We’ve been at this business of producing global events and videos for nearly 30 years.  We love what we do, and we could not do it without the trust and loyalty of our clients that put their most high level events in our hands.  We consider our clients to be friends, and there’s nothing more rewarding than to have a client vendor partnership turn into a friendship.  

So, as each of us celebrate the Holidays and New Year, we hope you’ll take a moment to reflect on the people that make a difference in your life and contribute to your business success, and say thank you.  

Please enjoy a short 90 second video we put together to introduce our core team and wish you a Happy Holiday.

With Love,
Legend Productions

 

Thanks for being flexible!

Every organization should pride itself on providing a positive business experience, and we think that most are grateful to clients who recognize that. There is, however, one piece of feedback that we find particularly striking – and that is when clients say “thanks for being flexible.”

Flexibility is, of course, a desirable trait of anyone with whom you do business, which is why it’s most certainly a two-way street. It demonstrates a bend-without-breaking mentality that allows both client and vendor to overcome challenges together. In our experience, it’s that hand-in-hand approach that helps build a level of trust and commitment that fosters prosperous business relationships.

The importance of a flexible strategy is further accentuated by the specific challenges that businesses find themselves needing to conquer. In the journey of an event production, these range anywhere from fluctuating budget restraints and physical venue limitations to creative content requirements. These are all made even more difficult by the nature of up to the second changes in programming, speakers, and real time data.  Again, by forging flexible solutions to these problems together, a client and vendor not only build a strong working relationship – they create an environment where successful outcomes are par for the course.

Just in case successful outcomes sounds enticing to you (it should!), we thought it might help to share some of the techniques that we employ to promote a flexible environment. Read more

Location, location, location…

location

Whether it’s a vineyard in California’s beautiful wine country, or a beachfront resort in the South Pacific, Legend Productions is poised and ready to bring your event to life.


Having just returned from a multi-week, multi-project stint on the other side of the globe, we thought it’d be a good idea to stress the importance of location adaptability. After all, what’s more important than ensuring your production team can adapt to whichever beautiful locale you’ve chosen for your event?

Now, you might be asking ‘why is that so important?’ Let us explain.

Read more

Embracing Opportunity. Oh, and a new Legend website!

When we at Legend Productions decided to revamp our website, I was excited for the possibilities. I didn’t feel like our previous website appropriately represented the event production company I was working for.   When I was tasked with leading the charge on the website creation, I was even more thrilled to have been given the opportunity.

I must admit, I had zero experience creating a website, but I seized this opportunity as one to grow my skills and push my limits.   Our culture of learning at Legend Productions inspired me to take this challenge and run with it.

Our team practices what we preach. When a client has a goal or idea in mind, our response is “of course we can do it.” We’re always curious, and forever learning the newest techniques in production. So even if we’re exploring something we’ve not done before, our culture thrives on the challenge. Our team really knows what it takes to make an idea come to life. We view it as an opportunity to learn and better ourselves, and the company, in the process.

Everything we do at Legend Productions is a team effort, and our new website is no exception. When we combine our talents, we end up with a product that is truly great. Our passion drives us to deliver results that both our clients and we can be proud of.

So with that, I proudly invite you to visit our website at legendproductionsinc.com. It’s mobile friendly, so break out your phone.  I hope that it will bring us together for a project soon. For 28 years (long before I started), Legend has been traveling the globe producing corporate events and corporate videos for our clients. Let’s start a conversation.

Proudly,

Sarah Sewchek

Coordinator

 

The More Things Change…Event Technology

I’m thinking about event technology, and at the start of the New Year, it’s an opportune time to think about where we’ve been and where we’re going in the year ahead. Generally speaking, I’m not the kind of guy that spends much time looking back, but rather forward. But to do the latter you really have to embrace the former.

So how does this apply to my favorite topic, the world of event production?

First things first, the more things change, the more they stay the same.

Last year we saw rapid development in event technology. From the apps that fuel the audience experience to pixels that deliver bright robust pictures in full daylight. From 3D printing to smart drones that know how to follow the action from the sky. These technologies are all tools in our toolbox. Yet, so often we see examples in pre-production meetings where the desire for new tools preempts the establishment of a clear and concise statement of objectives and audience expectations.

It’s not to say I’m not in love with all the new goodies, I am. They can be essential to extraordinary audience engagement. But how does it fit into the story? In what ways is it adding to the conversation? Is it advancing the objective? I think that when these questions can be answered only then can I, as an event producer, confidently support the use of new and typically expensive technologies. I’m not interested in wasting client budget. Even the need for a “wow” factor needs to be influenced by the objectives. Otherwise, it’s just a gimmick.

With all the changes, what is the same? Knowing your audience, defining your objectives, forming an event strategy and recognizing that ultimately your attendees are there for the content you are serving up.

So, the next time you’re considering a holographic image of your CEO appearing from the cat walk above, transitioning into a 3D projection of the product being launched requiring Polarized glasses, please be sure to tell your event production partner “why” you’re asking for it.

If you like the idea of an event production company that puts smarts before sizzle, please drop me an email to discuss your next project at jeffg@legendproductionsinc.com.

You’re Planning a Corporate Event Fit for a King. But Can You Walk Your Talk?

corporate event fit for a king

It’s official: a European monarch has agreed to be the keynote speaker at your next major corporate event. You’re elated.

You quickly begin preparations to “class up” the event. The venue must be immaculate and in top working condition. The sound system and lighting have to be perfect. The food? You’ll use the best caterer money can buy. Accommodations? Only the finest will do.

That all sounds great. Now, what about all the little details you’ve forgotten? Read more

Not All Results Are Quantifiable: The Value of Feedback in Event Planning and Video Production

event planning video productionThere’s an old saying in business that what gets measured gets done. The implication, of course, is that if we can’t show measurable results for a business activity, it’s going to fall by the wayside as we spend more time and energy focusing on the stuff that generates numbers.

This assumption seems reasonable to me. And I’d say it even applies to event planning and video production. Read more

Event Production Companies: Narrowing Your List of Potential Partners

event production companies narrowing the listAre you searching for event production companies that can pull off a general session of a conference with no hitches?

Companies that have been there and done that? Partners that check into every detail and put on a seamless conference where everything just works?

Well, your Google search is going to return a lot of results. Pages and pages, in fact.

Of course, we all know what has to happen next. Overwhelmed by the sheer number of results the engine returns, you’ll need to narrow your search.

What exactly are you looking for? What are you trying to accomplish? Would you like to go a little deeper with your next corporate event? If so, your next search is going to return far fewer names…..but Legend Productions will still be among them. Here’s why. Read more